How to Choose the Right A/V Packages for Your Company

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Have you been thinking about upgrading the audio/visual systems in your company, but aren’t sure where to start? With so many options available, choosing the right A/V packages can be overwhelming. It’s essential to make the right choice to ensure that your company’s audio and visual needs are met efficiently.

As technology continues to evolve, so do the options for commercial A/V solutions and systems. From video conferencing setups to digital signage, there is a wide range of solutions available today to enhance communication and collaboration within your company. However, not all tech packages are created equal, and it’s crucial to select one that aligns with your company’s goals and requirements.

8 Tips for Choosing the Best Commercial A/V Systems

When looking for the right tech package for your company, it’s like finding the perfect pair of shoes – it needs to fit just right and make you feel like you’re walking on cloud nine. With so many options for shoes and A/V systems out there, it’s easy to get overwhelmed by the possibilities. But fear not, because we’re here to help you navigate the world of commercial A/V systems with ease and confidence.

1. Assess Your Company’s Needs

    Before you start browsing through the endless array of packages on the market, take a moment to assess your company’s specific needs. Consider factors such as the size of your meeting rooms, the number of employees who will be using the system, the type of content you wish to display, and any specific features you may need like video conferencing capabilities or wireless connectivity.

    2. Set a Realistic Budget

      Ah, the dreaded B-word – budget. While we all wish money grew on trees, the reality is that we always need to set a realistic budget for any tech upgrades. Determine how much you’re willing to invest in your new A/V packages and stick to it. Remember: a higher price tag doesn’t always guarantee the best quality, so do your research and find a package that offers the best value for your money.

      3. Consider Future Growth Plans

        As a business owner, you know it’s important to think about the future and your commercial A/V systems should follow that same mentality. As your company grows, so will your A/V needs. For that reason, you’ll want to look for audio-visual packages that are scalable and can easily accommodate future expansions. It’s better to invest in a system that can grow with your company, rather than having to replace it in a few years.

        4. Quality Matters

          When it comes to A/V systems, quality and reliability are non-negotiable. You need to choose a reputable A/V provider that offers high-quality products, excellent customer service, and reliable technical support. Doing so will help prevent downtime and ensure that your A/V system performs consistently and efficiently. After all, you don’t want your important client presentation to be disrupted by fuzzy video, crackling audio, or other technical issues. Quality matters so don’t skimp on it.

          5. Consider User-Friendliness

            A/V systems are only as good as the people using them. Make sure to choose a package that is user-friendly and intuitive, ensuring that your employees can operate the system with ease. Complicated setups can lead to frustration and decreased productivity, so prioritize simplicity when making your decision.

            6. Evaluate Features

              Different packages come with different features, so it’s essential to evaluate what each system offers. Do you need interactive displays for presentations? What about wireless screen-sharing capabilities? Make a list of the features that are most important to your company and prioritize them when comparing product packages.

              7. Seek Recommendations and Reviews

                Take the time to research and read reviews from other businesses who have implemented the package you are considering. It’s also a good idea to seek recommendations from industry colleagues, attend trade shows, and consult with experienced A/V professionals to gather insights and feedback that can help inform your decision.

                8. Test Before You Invest

                Before making a final decision on your commercial A/V packages, it’s always a good idea to test the equipment and systems. Talk to your provider to arrange for a demo or trial period to see how the A/V solutions perform in a real-world setting. This hands-on experience will give you a better understanding of the capabilities and usability of the systems and help you make an informed decision.

                Why Choose Drop-In A/V for Your Commercial Systems

                Now that you have a better idea of what to consider when choosing the right A/V packages for your company, let’s talk about our flagship product: Drop-In A/V

                At TEKVOX, we understand the unique audio and visual needs of all businesses, which is why we offer a range of packages designed to enhance communication and collaboration within your company. Our packages are tailored to fit your specific requirements, whether you need a video conferencing system for seamless remote meetings or tech that’s as flexible as your divisible rooms.

                With Drop-In A/V, you can expect top-notch quality, intuitive interfaces, and scalability to meet your company’s future growth. Our team of experts will work closely with you to assess your needs, set a budget, and choose the perfect package that ticks all the boxes.

                Contact TEKVOX today to start upgrading your A/V solutions — with Drop-In A/V, you’ll experience audio and visual perfection like never before.

                Traditional vs BYOD Conference Systems: Which is Better? 

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                When it comes to setting up a conference system for your business, there are a multitude of options available. One of the biggest debates in recent years has been whether to use a Bring Your Own Device (BYOD) approach or stick with traditional A/V systems. Which one is truly the better option for your organization? BYOD conference systems or traditional models?

                In order to make an informed decision, it’s important to weigh the pros and cons of both traditional conference room setups and a wireless BYOD conference room. Each option has its own set of advantages and challenges, and what works best for one organization may not necessarily work for another. By examining the key factors involved in choosing between the two, you can determine which conference room option is the best fit for your business needs.

                BYOD: Benefits and Considerations

                “Bring Your Own Device” is a concept that allows employees to use their own smartphones, laptops, or tablets to connect to and participate in conference calls or meetings. This approach offers several benefits that may appeal to corporations and organizations looking for flexibility and convenience, which include:

                • Cost-Effectiveness: With BYOD conference systems, you can save big on A/V systems for your organization. Instead of investing in expensive hardware, organizations can leverage their employees’ existing devices, saving money on equipment purchases and maintenance fees.
                • Convenience and Familiarity: Employees use 2.5 devices on average for work and are already comfortable and familiar with their own devices, which can lead to increased productivity and efficiency during conference calls. There is no need to spend time learning how to use new equipment, resulting in smoother and more seamless communication.
                • Flexibility and Mobility: A wireless BYOD conference room offers greater flexibility and mobility, as employees can connect to conference calls from anywhere using their own devices. This is especially beneficial for organizations with remote or distributed teams, as it allows for seamless communication regardless of location.
                • Customization and Personalization: With BYOD, employees have the freedom to customize their devices according to their preferences, which can lead to a more personalized and enjoyable conferencing experience. This level of customization can enhance employee satisfaction and engagement during meetings.

                However, there are also some considerations to keep in mind when opting for a BYOD conference system:

                • Security Risks: Using personal devices for conference calls can pose some security risks, as sensitive company information may be accessed or shared on unsecured devices. Organizations must implement robust security measures to protect against potential data breaches or unauthorized access.
                • Compatibility Issues: Different devices may have varying levels of compatibility with conference software or hardware, leading to technical issues during calls. Organizations must ensure that their BYOD policy includes guidelines for device compatibility and software requirements to avoid disruptions.
                • Device Management: Managing a diverse range of employee-owned devices can be challenging, especially when it comes to software updates, troubleshooting, or technical support. Organizations may need to invest in device management solutions to streamline maintenance and support processes.

                The Uses and Challenges of Traditional Conference Systems

                Traditional conferencing systems, on the other hand, rely on dedicated hardware and software to facilitate communication and collaboration during meetings. While these systems have been the standard for many years, they also come with their own set of advantages and challenges. Some of the typical benefits of traditional conference systems include:

                • Integrated Features: Traditional systems often come with a range of integrated features, such as speaker controls, microphone options, and presentation tools, that enhance the overall conference experience. These built-in capabilities can streamline the meeting process and improve collaboration.
                • Familiarity: While traditional A/V systems may be complex and difficult to use, some users may prefer them due to their familiarity with the equipment and its functionalities.
                • On the flip side, there are many drawbacks associated with traditional conference systems, including:
                • Limited Flexibility: Traditional systems can be inflexible and difficult to customize, making it challenging to adapt to specific conferencing needs or requirements.
                • Costly Maintenance: Maintaining dedicated hardware and software for conference systems can be expensive, with ongoing costs for updates, repairs, and upgrades. Traditional systems also tend to take on a “Frankenstein” appearance over time, as they will start to be made up of pieces from different manufacturers that all require different troubleshooting to maintain.
                • Complex Setup: Setting up and configuring traditional A/V conference systems can be time-consuming and require technical expertise, potentially causing delays and interruptions during meetings.
                • Incompatibility: Traditional systems may not always be compatible with newer technology or devices, leading to connectivity issues and limitations in communication.

                Get Ready to Easily Connect to a BYOD Conference Room System

                Are you tired of struggling with outdated conference room systems that don’t meet your team’s needs? TEKVOX’s Drop-In A/V solutions allow you to seamlessly connect your own device for presentations and meetings with greater ease and convenience. Say goodbye to complicated preset systems and hello to a more efficient and customizable solution for your business needs.

                Imagine the convenience of being able to plug in your own device and start your meeting right away, without any technical difficulties or learning curves. With our Drop-In A/V solutions, your team can focus on the important matters at hand, rather than wasting time on setting up their devices and troubleshooting systems.

                Contact us today to upgrade your space with a wireless BYOD conference room setup and revolutionize the way you run meetings in your business.